Direct Billing

The University will pay vendors for travel expenditures on behalf of employees and/or non-employees who are traveling on official business for the University under certain circumstances. Departments that arrange direct billing agreements with hotels or transportation providers enter into those agreements directly. No prior approval is required from Accounts Payable.

After travel is completed, the department submits a check request payable to the vendor with an invoice from the vendor. If both employees and non-employees are being direct billed, the department must submit two check requests, one with employee expenses and one with non-employee expenses. They should reference the other request, and the two requests together should equal the total amount of the invoice. For the employee portion, the distribution form in the eCheck system should also be completed.