Accounts Receivable Procedures

Many UGA departments are authorized to provide services or products to customers. These services or products are normally provided as an adjunct to instruction or research activities. In order to effect early conversion of receivables to cash and minimize credit losses, UGA must maintain a diligent program for managing receivables.

The Accounts Receivable Procedures for Departmental Sale and Service Accounts document explains the core accounts receivable functions including:

1. Departmental maintenance and physical security of records
2. Division of responsibility
3. Granting credit
4. Billing the customer
5. Collections
6. Analyzing receivables and reporting on outstanding accounts
7. Uncollectible accounts and providing for bad debts

The procedure document references several templates and accompanying instructions which can be accessed quickly from the following links:

• Department Sales Accounts Receivable Aged Analysis
• Minimum Collection Efforts
• Request to Reserve for Uncollectible Accounts Receivable
• Request to Write-Off Uncollectible Accounts Less than $3,000