Determining Business Miles Traveled
If an employee departs from his/her residence on official university business, mileage is calculated from the residence to the destination point, with a reduction of normal one-way commuting miles. For the return trip, if the employee returns to his/her residence, mileage is calculated based on the distance to the residence, with reduction of normal one-way commuting miles. The State Accounting Office provides examples of how to determine business miles traveled in the Appendix of the Statewide Travel Regulations.
Exceptions when normal commute miles do not have to be deducted:
- The initial point of departure on weekends or holidays should be the individual's actual point of departure.
- If an employee does not regularly travel to an office (headquarters) outside of his/her residence (i.e. residence is headquarters), the requirement to deduct normal commuting miles does not apply. Note: This exception does not apply to those operating under the State telework policy.
- Employee may also be reimbursed for business miles traveled as follows:
- Miles traveled to pick up additional passengers.
- Miles traveled to obtain meals for which employee is eligible for reimbursement.
- Miles traveled to multiple work sites.