Pre-Payment Items

State Law requires that materials, goods, supplies or services be received before payment can be remitted. Therefore, advance payments, including travel advances, cannot be made. An exception is made on orders where it is mandatory that payment accompany the Purchase Order. These include orders placed with the U.S. Government Printing Office, publications, subscriptions, books, reprints, films, videos, audio and visual teaching aids, computer software, licenses and fees paid to government agencies, rental of exhibit space and registration fees. If advance payment is required under the terms of the purchase, the Request for Purchase must be accompanied by either an invoice, an order form from the vendor, or other price supporting documentation.