UGA Travel Basics
The information below is not a comprehensive summary of the complete travel policy.
Please review the full policy for additional information regarding your in-state travel.
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Submitting Receipts | Expenses submitted more than 60 calendar days after the trip are taxable income per IRS. |
| Per Diem | If overnight lodging exists, $50/day. | |
| Day Of Depart/Return Per Diem | 75% of daily rate. | |
| Lodging | Use General Sevices Administration rates as a guide for what is reasonable for the area. | |
| Loding Taxes | UGA travelers are exempt from paying county or municipal tax with Hotel Occupancy Tax Exempt form. | |
| Permitted use of lodging service providers such as AirBnB, Home Away, VRBO, etc. | NOT Permitted. | |
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Rental Car (non-airport rental) |
Hertz or Enterprise | |
| Rental Car (airport rental) | Hertz | |
| Airfare | If the most advantageous form of travel, can be reimbursed in advance of trip. | |
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Unallowable Expenses
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Submitting Receipts | Expenses submitted more than 60 calendar days after the trip are taxable income per IRS. |
| Per Diem | Use General Sevices Administration rates. | |
| Day Of Depart/Return Per Diem | 75% of daily rate. | |
| Lodging | Use General Sevices Administration rates as a guide for what is reasonable for the area. | |
| Loding Taxes | Traveler must pay taxes | |
| Permitted use of lodging service providers such as AirBnB, Home Away, VRBO, etc. | NOT Permitted. | |
| Rental Car (non-airport rental) | Hertz | |
| Rental Car (airport rental) | Hertz | |
| Airfare |
Travelers must use lowest possible coach fare. Travelers can be reimbursed in advance of the trip or haveairfare direct billed to UGA through an authorized travel agency. Seat upgrades are not allowable without medical certification. Delta One is not permitted. Business Class airfare is permitted allowable for domestic flights to Alaska and Hawaii.
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Unallowable Expenses
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|
Submitting Receipts | Expenses submitted more than 60 calendar days after the trip are taxable income per IRS. |
| Per Diem | Use General Sevices Administration rates. | |
| Day Of Depart/Return Per Diem | 75% of daily rate. | |
| Lodging | Use General Sevices Administration rates as a guide for what is reasonable for the area. | |
| Loding Taxes | Traveler must pay taxes | |
| Permitted use of lodging service providers such as AirBnB, Home Away, VRBO, etc. | Permitted. | |
|
Rental Car |
Hertz | |
| Airfare | Business Class is permitted for international flights. Travelers can be reimbursed in advance of the trip or have airfare direct billed to UGA through an authorized travel agency. Delta One is not permitted. |
Know Before You Go is a collection of online resources to help new users get acquainted with Travel producedures at UGA. Click here to access these resources