Combining Personal and Business Travel

Travelers should check with their department before combining personal and business travel.

For in-state and out-of-state trips that combine personal travel with state business travel, reimbursement may not exceed the amount it would have cost the State if the Traveler did not combine personal travel with business travel. Combining state travel with personal travel does not, in and of itself, provide justification for using a private vehicle rather than a state-owned vehicle.

For out-of-state trips between points where scheduled airline service is available and where travelers are combining official state travel with a holiday, weekend trip, vacation or other personal travel, reimbursement will be based on the cost of round-trip coach airfare, lodging, and the meal per diems to which the Traveler would have been entitled while traveling by air, or by the least expensive reasonable means of travel.

When combining business and personal travel that includes air travel, the air travel costs cannot exceed the cost for the business air travel cost and requires documentation and written approval by a supervisor prior to booking the travel.

When combining personal travel and State business travel, baggage and luggage fees should be allocated, accordingly, and be reasonable under the circumstances.

Note: The Traveler is responsible for any additional costs incurred in booking personal travel combined with business travel.