The Payroll Department is responsible for the rendering of all payroll payments to all employees associated with the University of Georgia. The department must ensure that all properly authorized deductions have been made and that all checks/advisements are delivered to the correct location. If proper authorization for payment is not received by the succeeding pay date, the Payroll Department must then hold such checks until authorizing documents are received in the department.

The Payroll Department is also responsible for the preparation of various federal and state income withholding tax reports, for the payment of authorized payroll deductions to the proper agencies, and for the maintenance of all required records pertaining to personnel paid through the payroll system. Subject to the approval of the Vice President for Finance and Administration, the department is authorized to establish the procedures and regulations that will enable it to carry out these responsibilities most effectively.

ArchPass two-step login required for Employee Self-Service site

Students, faculty and staff accessing the Employee Self-Service site need to use ArchPass, UGA’s two-step login solution, powered by DUO, to log in.

When logging in to the Employee Self-Service site, you will enter your MyID and password, and then verify your ID with a phone or tablet enrolled in DUO.

You will be prompted to enroll a device in ArchPass the first time you log in to the Employee Self-Service site. You can also enroll devices or update your enrolled devices at

eLearning Commons (eLC) also now requires ArchPass for access. Athena will require ArchPass for access beginning March 23. Requiring ArchPass for these systems helps ensure the continued security of student and employee data.

W2 and sensitive information scams

Tax season has begun and with that we can expect to see an increase in cyber criminals trying to acquire W-2 and other sensitive information from UGA faculty, staff, and other employees.

When sending W-2 and other sensitive Personal Identification Information documents, avoid email and use SendFiles. SendFiles provides security and the ability to truly recall a message mistakenly sent to the wrong recipient. Email messages cannot be recalled once sent.

The following guidance can help you to identify and report cyber incidents to the EITS Office of Information Security.

  • When receiving routine or unusual requests for financial or sensitive data, you should verify the identity of the email sender by phone.
  • The true sender of an email can often be verified by hovering the mouse over the address in the email header.
  • If the email is even remotely suspicious, “forward” the email to EITS Office of Information Security at Do not respond to the email using “reply”.
  • If you do need to respond to the email, do not use the “reply” button. Instead, use “forward”. This helps to prevent successful spoofing attacks.

The following indicators can help you identify scam emails:

  • Poorly crafted emails with spelling and grammar mistakes.
  • The wrong or an abbreviated signature line for the supposed sender.
  • Sender email addresses that look similar to an address but are not.
  • The use of full names instead of nicknames and a language structure that may not match how the supposed sender normally communicates.
  • That the only way to contact the sender is through email.
  • Internal warning banners that indicate the email is spam, spoofed, or from an external.

If you are ever in doubt about the legitimacy of a suspicious email, call the EITS Help Desk at (706) 542-3106 or forward the email with its headers to


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