Out of State – Lodging & Taxes
Reimbursement must include original, itemized receipt. Luxury accommodations should be avoided.
Online booking services, such as AirBnB, VRBO, Home Away, and other similar type service providers are prohibited for domestic travel. These types of services can be used for international travel.
Travelers should not book non-refundable rates or rates that require deposits unless required by conference lodging. It is the employee’s responsibility to understand cancellation rules. Non-refundable rates cannot be changed or cancelled; therefore, the employee is accepting the risk of a non-reimbursable cancellation fee.
If lodging is direct billed to UGA, the hotel/motel should not collect any taxes associated with the lodging expense.