Procurement Card
The purchasing card (P-Card) is a VISA card issued by Bank of America, who holds the
statewide contract for the purchasing card program in the state of Georgia. A P-Card
can only be assigned to a permanent (regular) employee of the University and can be
used to purchase goods and services valued at $2,499 or less. Benefits of the P-Card
include the ability to reduce petty cash purchases, check requests, and purchase requests
while maintaining an audit trail and accountability of expenditures for P-Card transactions.
Procurement Office contacts for Procurement Card issues are:
Lynn Stephens, 706-542-7108
Sam Chafin, 706-542-7084
Annette Evans, 706-542-7066
Potential cardholders will be placed on our P-Card implementation list and will be
contacted when scheduled to enter the program. In order to enter the program, several
actions must take place:
The department must request Human Resources to complete a criminal background and
credit check via completion of the consent form. Upon notification from HR that the required checks have been successfully completed,
complete the P-Card Request Form. A link to this form and instructions for completing this form are located at the
left-hand side of this page. All new cardholders and new Approving Officials must sign the P-Card Ethical Behavior Agreement and submit this agreement along with the P-Card Request Form to the P-Card Administrators in Procurement.
In cases of large emergency purchases ($100,000 or more) and if time permits, State
Purchasing may request submission of written documentation of the circumstances before
granting its approval. The Department Head, Approving Official, Facilitators, and Cardholders must attend
a training session on the proper use of the card prior to the actual cards being disseminated
for use. At the left hand side of this page you will find the P-Card Manual to help
you with instructions and questions concerning the P-Card and necessary forms.
Email Sam Chafin or Lynn Stephens to sign up for the training class.
 P-Card Forms |
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