Procurement Card
The purchasing card (P-Card) is a VISA card issued by Bank of America, who holds the
statewide contract
for the purchasing card program in the state of Georgia. A P-Card can only be
assigned to a permanent (regular) employee of the University and can be
used to purchase goods and services valued at $2,499 or less. Benefits of the
P-Card include the ability to reduce petty cash purchases, check requests,
and purchase requests while maintaining an audit trail and accountability of
expenditures for P-Card transactions.
Procurement Office contacts
for Procurement Card issues are:
Lynn Stephens, 706-542-7108
Dawn Cowart,
706-542-7067
Annette Evans, 706-542-7066
Potential cardholders will be
placed on our P-Card implementation list and will be contacted when scheduled
to enter the program. In order to enter the program, several actions must
take place:
The department must request Human Resources to
complete a criminal background and credit check via completion of the consent
form.
Upon notification from HR that the required checks have been successfully
completed, complete the P-Card Request Form. A link to this form and instructions for completing
this form are located at the left-hand side of this page.
All new cardholders and new Approving Officials must sign the
P-Card Ethical Behavior Agreement and submit this agreement along with the
P-Card Request Form to the P-Card Administrators in Procurement.
In cases of large
emergency purchases ($100,000 or more) and if time permits, State Purchasing
may request submission of written documentation of the circumstances
before granting its approval.
The Department Head, Approving Official, Facilitators, and Cardholders
must attend a training session on the proper use of the card prior to the actual
cards being disseminated for use. At the left hand side of this
page you will find the P-Card Manual to help you with instructions and questions
concerning the P-Card and necessary forms.
Email Lynn Stephens or Dawn Cowart to sign up for the training class.
