Direct Billing - Hotel and Transportation
The University will pay vendors for travel expenditures on behalf of employees and/or
non-employees who are traveling on official business for the University under certain
circumstances. Departments that arrange direct billing agreements with hotels or transportation
providers enter into those agreements directly. No prior approval is required from
After travel is completed, the department submits a check request payable to the vendor with an invoice from the vendor. If multiple employees are being direct billed, the department must enter a separate line per employee. Non-employee expenses can be lumped together but a list of the non-employee travelers should be included with the backup documentation.