Mail Statement

A domestic or international Mail Statement form must accompany each piece, bundle, or bag of mail sent to Mail & Receiving Services for postage and delivery to the U.S. Post Office. The mail statement is bar-coded with the department's internal mail code. The internal mail codes will be used to process US mail through Mail & Receiving Services’ postage meters. The postage meters are not able to maintain the chartstrings that may vary in length. The internal mail code will support accurate mail charges. To process outgoing mail efficiently, the the department should:

• Ensure the name of the department, requestor’s name, email and phone number shown on the mail statement.
• Select the mailing option and include the number of pieces. Sign and date the mail statement.

Use a separate mail statement for each category of mail.

A reorder form is near the end of the mail pad. Please complete the reorder form and send to  UGA Mail Services.

Updating Chartstring

Please contact Mail Services at campmail@uga.edu if you need to update any aspect of your chartstring. We will need to make an update to our internal billing system in order to charge the correct chartstring.